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July 9 2018 Minutes



CHS Library

Monday July 9, 2018

7:00 PM Regular Meeting




President Marcia Kampling called the meeting to order at 7:00 pm.  Members present were Jarrod Bartlett, Brandt Ditgen, Jason Gregory, Julie Peintner and Matt Voth.  Member Rusty Slusser was absent.  Also present were David Grover, Superintendent; Ron Orsak, CMS Principal; Deana Waltrip, CES Principal; Lori Kutilek, Director of Teaching and Learning; Jodi Grover, College and Career Ready Director and Dawn Hampel, Board Clerk.

 2.         PUBLIC FORUM

            No patrons were present.


Jason Gregory nominated to retain Marcia Kampling as Board president seconded by Brandt Ditgen.  Motion carried   5-0

 Brandt Ditgen nominated to retain Jarrod Bartlett as Board Vice-president seconded by Julie Peintner.  Motion carried    5-0


            It was moved by Brandt Ditgen and seconded by Jarrod Bartlett to approve the agenda as            presented.  Motion carried   5-0


            It was moved by Brandt Ditgen and seconded by Jason Gregory to approve the consent agenda   as presented.  Motion carried  5-0

 ·         Minutes of June 11, 2018 Regular Meeting

·         Minutes of June 26, 2018, Special Meeting

·         Payment of Bills

·         Donation $600 Phillips 66 match for Band (David & Melinda Harding)

·         Approve Out-of-district students

·         Approve selling of technology devices at $70,000 to Ribbit

·         2018-19 adult breakfast fee:  $2.15

·         August 13         6:30 Special Meeting to approve budget for publication

·         August 27         6:00 pm Budget Hearing

 ·         Approve Administrative & Board Appointments for 2018-19

·         Board Clerk:                                                                                       Dawn Hampel

·         Deputy Clerk:                                                                                     Kelly Walters

·         Board Treasurer:                                                                              Eileen Sagner

·         KPERS Agent:                                                                                     Dawn Hampel

·         Food Service Rep:                                                                            Eileen Sagner

·         Determining Official for F/R applications:                               Eileen Sagner

·         Hearing Officer for F/R applications:                                        David Grover

·         Authorized Rep for Federal Programs:                                     David Grover

·         Title IX Compliance Officer:                                                          Greg Rosenhagen

·         504 Compliance Officer:                                                                Ron Orsak

·         Suspension/Expulsion Hearing Officer:                                    David Grover

·         CES Attendance Officer:                                                                Deana Waltrip

·         CMS Attendance Officer:                                                              Ron Orsak

·         CHS Attendance Officer:                                                               Greg Rosenhagen

·         Freedom of Information Officer:                                                David Grover

·         KASB Government Relations Network:                                   Jason Gregory

·         Special Education COOP Board Rep:                                         Marcia Kampling


·         Approve Organizational Appointments and Resolutions for 2018-19


·         Designation of Official Depository: Citizens State Bank

·         Designation of Official Newspaper: Times Sentinel

·         Authorization of Clerk and Superintendent to deposit district funds

·         Adopt 1,116 hour calendar and designate inclement weather make-up days as the first five days of school

·         Resolution requesting waiver of requirements for Generally Accepted Accounting Procedures for fiscal year ending June 30, 2019

·         Resolution authorizing school activity expenditures

·         Resolution authorizing Petty Cash Funds

·         Resolution establishing Regular BOE meeting dates, times, and location

                *7:00pm, CHS Library, 2nd  Monday of the Month

·         Resolution authorizing participation in all available Title funds

·         Resolution of Early Payment Request Practice

·         Resolution to rescind policy statements of previous year

·         Resolution authorizing destruction of records

·         Resolution establishing Board Home Rule

·         Approved continuing participation in the National School Meal Programs for 2018-19 (breakfast, lunch and special milk)

·         Approve Bonds for School District Officials

                David Grover, Superintendent $50,000

                Dawn Hampel, Clerk $50,000

                Eileen Sagner, Treasurer $50,000

                Kelly Walters, Deputy Clerk $50,000


            The bulk of the changes recommended is caused by the reorganization of Chapter 72 Statutes -  

            *4 policies and 12 form revisions reflect new statutory references.

                        AF (School Day) The BOE will establish the time of beginning and end of school days                              and other time schedules “except as otherwise provided in the Negotiated Agreement”.

                        BCAC revised form (Waiver of Notice)

                        BCBG revised notice on voting methods

                        DC (annual operating budget) recommendations of superintendent and professional staff                         concerning the district’s allocations will be reported to the BOE.

                        DE (Fraud Prevention and Investigations) Language adopted to account for reporting                               mechanisms if the superintendent is the basis for the complaint.

                        DFAC (Procurement Federal Program)  statutory references updated

                        DFE (Investment of Funds) revised policy to “monies collected but not immediately                                   required for the purpose may be invested and 100% of the district money shall be                                    secured”

                        DIC revised policy on inventories

                        DJB (Resolution to Establish Activity Fund) revised form

                        DJEB (Quality Control) removed language redundant on cost control authority

                        DJED (Bids and Quotations Requirements) specific bids shall include required                                         characteristics and quality standards as well as “prior working relationship with the district”

                        DJEF (Requisitions) the school or district entity shall not be used to order or purchase                              supplies, goods or wares for personal use

                        DK (Resolution to establish Activity Fund) Revised form with statutory citation

                        DP (Collection Procedures) Revised policy on options

                        EBC (Report to Local Law Enforcement) Statutory citations updated

                        EBC (Report to Staff Member) Statutory citations updated

                        GAAE (Report to Local Law Enforcement) Statutory citation updated

                        GAAF (ESI) statutory citation updated

                        GBO staff resignations (Option 1)

                        IDACA (Special Education Services) Statutory Citation updated

                        JBE (Parent Consent and Waiver) Statutory Citation and link updated

                        JCAC (Interrogations and Investigations) Revised Policy for building administrators and                            updated definitions

                        JDD (report to staff of Expulsion or Conviction) statutory citation updated

                        JDDA (Drug Free Schools) statutory reference updated

                        JDDB (reporting crimes to law enforcement) statutory reference updated

                        JDDC (Short Model Bullying Plan) Statutory References updated “Parents participating in                         prohibited bullying conduct aimed at students or staff members may jeopardize their                                 access”. If appropriate, reports to local law enforcement may be filed to report criminal                             bullying behavior.

                        JDDC (Report to Local Law Enforcement) Statutory reference updated

             It was moved by Brandt Ditgen and seconded by Jarrod Bartlett to approve the KASB       recommended policy updates.  Motion carried  5-0


            Lori Kutilek gave the Board the State Assessment update regarding English, Math, Science and   Social Studies from the 2016-2018 years.

             Matt Voth arrived at 8:00 pm.


            The Board asked for more time to look over the Handbooks so it was moved by Brandt Ditgen and             seconded by Julie Peintner to table this approve and move it to the August meeting to give them   more time to study them.  Motion carried  6-0


            New CES Principal Deana Waltrip was introduced to the Board as well as the Board introducing   themselves to her. 

            Director Jodi Grover thanked the BOE for funding the Summer School and STEM Camp programs            as both were very successful.

 10.        BOE REPORTS

            Brandt Ditgen attended the Special Education Meeting in June.  Items on their agenda were:

·         Approval to use Mt. Hope property for outdoor activity

·         Approved a 3.5% increase in salaries


            At 8:18 pm Matt Voth moved, seconded by Jarrod Bartlett, for the Board to enter into executive session           for the purpose of discussing personal matters of non-elected personnel exception under *KOMA to protect the privacy interests of the individual(s) to be discussed, except that         any such person shall have         the right to a public hearing if requested by that person because if these matters were discussed in open      session it might invade the privacy of those discussed and to protect the privacy rights of an employee     who is identifiable and that the Board return to open session in this room at 8:22 pm.  Motion carried  6-0                (Present were the BOE members and the Superintendent)

The Board resumed open session at 8:22 pm.

             At 8:22 pm Brandt Ditgen moved, seconded by Matt Voth, for the Board to enter into executive session            for the purpose of discussing matters relating to employer-employee negotiations under *KOMA whether        or not in consultation with the representative or representatives of the body or agency to protect the           district’s right to the confidentiality of its negotiating position and the         public interest in negotiating a fair            and equitable contract and that the Board return to open session in this room at 10:15 pm.  Motion carried   6-0     (Present were the BOE members and the Superintendent)

The Board resumed open session at 10:15 pm.

             *KOMA – Kansas Open Meetings Act


            It was moved by Jason Gregory and seconded by Jarrod Bartlett to approve the following             job offerings:  Motion carried    6-0

                        Mallory Keefe                            Kindergarten Teacher

                        Bill Block                                  HS Assistant Football Coach

                        Jody Olthoff                              CHS Bowling Coach

                        Kirk Smith                                 CES Day Custodial / Maintenance

                        Noah Schomacker                     CMS Asst Football Coach

             It was moved by Jason Gregory and seconded by Matt Voth to approve the resignation of Richard            Oliver as CMS Football Coach.  Motion carried  6-0

 13.        ADJOURNMENT

            President Marcia Kampling adjourned the meeting at 10:18 pm.


______________________________________               _____________________________________

Marcia Kampling, President                                           Dawn M Hampel, Board Clerk