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October 8 2018 Minutes

CHENEY USD #268

BOARD OF EDUCATION MEETING

CHS Library

Monday October 8, 2018

7:00 pm Regular Meeting

Minutes

 

 

 

1.         CALL MEETING TO ORDER

            President Marcia Kampling called the meeting to order at 7:00 pm.  Members present were Brandt             Ditgen, Jason Gregory, Julie Peintner, Rusty Slusser and Matt Voth.  Member Jarrod Bartlett was             absent.  Also present were David Grover, Superintendent; Greg Rosenhagen, CHS Principal; Ron             Orsak, CMS Principal; Deana Waltrip, CES Principal; Todd Hague, Activities Director and Asst HS             Principal; Lori Kutilek, Director of Teaching and Learning and Dawn Hampel, Board Clerk.

 

2.         PUBLIC FORUM

            No patrons chose to speak.

 

3.         APPROVAL OR REVISION OF AGENDA

            It was moved by Brandt Ditgen and seconded by Matt Voth to approve the agenda as presented.              Motion carried   6-0

 

4.         APPROVAL OF CONSENT AGENDA

            It was moved by Jason Gregory and seconded by Rusty Slusser to approve the consent agenda as             presented.  Motion carried   6-0

 

·         Minutes of September 10, 2018 Regular Meeting

·         Payment of Bills

·         Public Notice for Property tax review (more than 2% increase)

·         Accept $4,528 donation from PALS for software programs at the CES

·         Approval of the Child Nutrition Program Procurement Plan

 

5.         VIDEO PRODUCTION STUDENTS

            HS teacher Ann Asbury and students Noble Belmont, Lexi Fullerton and Baily Boone discussed the          Video Production classes and the projects of which they are working.  They also shared some videos     from previous years to give the Board an idea of what they are learning.

 

6.         BUSBY, FORD AND REIMER UPDATE ON AUDIT

            Auditor Clayton Hubbell from Busby, Ford & Reimer, LLC, reviewed the 2017-18 audit with the Board

                and answered their questions.   It was moved by Jason Gregory and seconded by Rusty Slusser to                 accept the auditor’s report as presented.              Motion carried   6-0

 

7.         UPDATE ON CES CONCERT POSSIBILITIES

            After much discussion regarding the visibility issues at the new CES gymnasium during CES concerts,             Superintendent Grover suggested using the HS platforms that are used during HS Graduation.  They        are about 14” high and the tiered risers could set on top of them.  The district is going to give it a try    before going forward with building something else.

 

 

 

 

 

 

 

8.         LEADERSHIP REPORTS

            CHS PRINCIPAL’S BOE REPORT:

            The enrollment count turned in to the KSHSAA (Kansas State High School Activities Association)             was 231 high school students.  This is 11 fewer than last year.  Here is a class by class comparison:

                         male/female                2018                 2017

              FR:      (31m/29f)                       60                     68

             SO:      (42m/22f)                        64                    55        dropped 4 since last year

             JR:       (25m/27f)                       52                    60        dropped 3 since last year

             SR       (40m/19f)                       55                    59        dropped 5 since last year

                                                             231                   242

             I had an opportunity to sit with 60+ Principals at the KSHSAA Board of Directors Meeting last       Wednesday.  A handful of handbook revisions were discussed and the networking opportunities are      extremely valuable.

     I spent a day with my two mentees in Manhattan for mentor training.  It was another opportunity to mingle with others in this profession. The KELI (Kansas Educational Leadership Institute) has an extensive mentoring program in place to assist beginning (and experienced) principals.

     We have practiced two crisis drills already this school year and a bus evacuation drill.

     The teachers are looking forward to Monday’s individualized professional development.  Some are visiting other schools and some are taking advantage of the time to grow professionally through webinars, cooperative meeting time, etc.

     Each teacher has been asked to draft a relationship goal and a relevance goal that will assist in our data we will be sharing during our OVT (Outside Visitation Team) visit in the spring.

     We are making plans for our October conferences which will again be student led.  There will be opportunities for staff to request conferences for students in their class that might be struggling.  Parents will also have an opportunity to schedule a conference with a specific teacher.

     Our league is making plans for a Sportsmanship Summit in November held at D’Marios.  We plan to start the day mixing students on bowling teams as a “get to know you” activity.  We’ll then transition into our discussion and action plan regarding sportsmanship.

·         The staff was very appreciative of their Individualized Professional Development day.

·         Fall Homecoming was on October 5th. Thanks to Mrs. Ast and STUCO, our class sponsors and class leaders in organizing the activities.

·         Ms. Berry and the Culinary students were asked by the City to provide a dinner for local law enforcement. This grew to serving approximately 40 law enforcement officers and families in the Farm Bureau Building this past Wednesday.

·         FFA and the Culinary classes are working cooperatively planning for a chili feed on October 19.  The Culinary class is planning on preparing the chili and cinnamon rolls. Thanks to Brenda Berry and Stacy DeVore for working together with this endeavor.

·         Seminar teachers have been involved in activities that help us meet the Social/Emotional

            character standards. Thanks to Mrs. Grover, Mrs. Hillman, and several of our teachers for providing         input on these activities.

·         I have found myself driving a bus to multiple activities the past several weeks. I can proudly say that our students are extremely well-behaved. Thanks to our coaches and sponsors for maintaining a standard that all of us can be proud of.

·         High school students will be participating in Test Fest on October 17.

·         I will be attending the KSDE (Kansas State Department of Education) conference October 15-17 in Wichita.

·         We will continue to encourage our students who are eligible to vote to complete their voter registration and exercise their voting rights on November 6.

·         CAP (Capstone) Conferences are being planned as we speak. High school conferences will again be student led. Each teacher is responsible for scheduling 13-15 conferences and our goal is to schedule 100% of our students. Assessment results from last Spring will be shared with parents at these conferences.

 

 

 

            CHS ASSISTANT PRINCIPAL AND HS/MS AD’s BOE REPORT:

     Band received a I rating at State Fair Marching Performance

     MS Football has played 8 man games the last two weeks due to teams that have low participation. We have 33 out for football.

     Fall sports have reached the halfway point of the season (or farther) already.

     Fall Play practices under the direction of Mrs. Hoffmann have begun and are held in the evenings after sports practices

     We hosted the Red and Blue volleyball tournament on 9/22. Our team won with a 5-0 record! Cardinal       Club provided the funds for hospitality and Mrs. Berry’s classes prepared the food. It was great!

     Homecoming is Oct 5 vs Haven. Stuco activities begin Sept 30 with float decorating and games at school

     We will host the league golf tournament in early October at Cherry Oaks

·         Classifications came out from the State and we are 3A for all activities. Of the 64 3A schools, we are ranked 33 in terms of enrollment.

·         We hosted the CPL (Central Plains League) Girls Golf tournament at Cherry Oaks this week. Our girls team took 1st in the CPL! They will play in Regionals at Great Bend on Monday (weather permitting)

·         HS Volleyball is currently in league play and has a record of 20-7 on the season.  We will go to Lyons for Sub-state and should be a #2 or #3 seed.

·         Cross Country has been lowering times throughout the season. We were forced to cancel our home meet at the Cheney State Park due to poor course conditions that would tear up the course and also make it dangerous for runners.

·         Football is set to play Haven tonight

·         Our MS girls CC has 5 7th grade girls and they’ve been great! They’ve medaled in many races and should win the league meet next week.

·         MS Football is undefeated on the season and have one more game next week.  We’ve also been able to play a few B games and get everyone some game action.

·         MS Volleyball teams are both winning plenty of matches.

·         Next week is National Activities Week. We have a few events planned to recognize the various stakeholders in HS Activities.

·         We host a league volleyball date on Tuesday. It’s a “Pink Night” as our team will wear pink jerseys to promote Breast Cancer Awareness.

·         Regional and State Golf will take place over the next two Mondays

·         Volleyball and Football will both wrap up the regular season over the next two weeks

·         MS Basketball practice will begin

 

            CMS PRINCIPAL’S BOE REPORT:

·         We completed the 16th annual Cheney Government Day. Our 7th graders go around the city and spend time with police, fire, and EMS at one stop. Another stop is at the city library and then on to city hall where they hold a mock meeting and discuss actual issues. The third stop is touring the water facilities, and the last stop is at Cherry Oaks.

·         The staff book study is going well. Some great discussion is going on through a shared Google document.

     To try and increase reading, I have challenged the students. If 75% of the students reach their AR (Accelerated Reader) goal, I will spend a day in December or January on the roof. We have also purchased small prizes as incentives or rewards.

     The teachers are doing a great job of posting positive things going on in their classes via social media. The CMS Instagram has 250 followers and 618 posts since starting last year and CMS Twitter has 152 followers. It is also a great way to connect with other schools and educators.

      Monday is the teacher’s Individual Professional Learning Day. The administrators reviewed and approved all the submissions.

      The BLT (Building Leadership Team) met and decided to move forward with what is known as Mastery Grading. The next step is to take it to staff and discuss questions and concerns at October’s PLD (Professional Learning Day). The main idea is to give students the opportunity to retake assessments until they truly understand or “master” the concept. Too many people in education believe students

      should have one chance and then move forward. This is contradictory to almost everything they encounter in real life. The ACT (American College Testing) can be taken numerous times, and so

            can MCAT (Medical College Admissions Test). Bar exam, driver’s license, etc. In addition, our purpose     is to make sure students understand what we are teaching. For some students, it may take two or more           chances.  For students to have the chance to retake something, they must accomplish some steps or    work for their opportunity. This goes along with perseverance.

      Teachers completed their IPLD (Individual Professional Learning Day). Some chose to work together on PBL (Project Based Learning), some went and observed other teachers in different districts, and some used the internet to learn new skills.

      I spent a portion of the IPLD at Colwich K-8 building. They are a Kansas redesign school. I spoke with the principal and teachers. In several ways, we are ahead of the curve. We are doing PBL. We are incorporating Social Emotional Character Development (SECD) into our lessons. We have several staff members who are very “trauma” aware in regards to students. One thing most redesign schools are doing is flexible scheduling.  I’m not sure this will be possible in USD 268 due to the amount of teachers shared between the schools.

      I received a call from the manager of Boudreux’s Burger Barn in Peck. Our football team stopped and ate there after an away game in Belle Plaine. He complimented us on our football team and what an outstanding group of young people they are. He said they were polite, respectful, and welcome back any time. Very proud of them and Coach Self.

      Fall sports conclude the week of 10/8. The league cross country meet is Thursday 10/11 and so is the last football game. The volleyball league tournament is Saturday 10/13. All have experienced success this year.

      Two teachers will be attending the “Moving the Needle” conference in Wichita. This gives strategies for working with students in poverty and or crisis. Unfortunately, we and other districts in the area are seeing more and more of these students.

      Chief Winter will begin his 8th grade DARE unit on Wednesday 10/17.

      Wednesday 10/17 is the CHS test fest. CMS decided to make this a Blue scheduled day.

           

          CES PRINCIPAL’S BOE REPORT:

       Staff are rolling right along!  Curriculum days have started and it has been wonderful seeing all the adult learning that takes place on those days! Thank you for your support.

       Picture Day has come and gone this week!  Lots of cute outfits and BIG smiles.

       Very Proud of our STUCO and staff for the Back the Blue on Friday and the heart pictures that will be given to our Local PD as well as shared on social media.

       Curriculum meetings

       Monday IPL (Individual Professional Learning) day

 

            ELEMENTARY TEACHING AND LEARNING DIRECTOR’S BOE REPORT:

·         Curriculum days have begun. 1st, 3rd-5th have met. We are focusing on analyzing our data from our benchmark assessments, setting progress monitoring schedules and intervention needs. The MTSS (Multi-Tiered System of Supports) model gives us specific outlines of how much intervention time is needed per tier. After data analysis is complete, we worked on specific strategies for student engagement, especially during whole class instruction.

·         Teachers are completing their self-assessment for strengths and weaknesses so I know

            better how to focus my instruction to meet their needs as an educator.

·         The teachers have completed their individual professional learning day and have completed a survey on it. Results showed that 57% learned from peers in the district that day, 40% learned on their own and 24% went and visited other schools. Most were appreciative of the time so they could focus on learning what was applicable to their needs.

·         New teacher training continues in Pathways (K and 2nd) and Engineering by Design (K-5).

·         2nd, PK/Kindergarten and 3rd grade Curriculum Days are coming up and they will participate in the same learning and data analysis as the other grade levels did in September.

·         I will be attending the KSDE conference October 15-17th. Many of the sessions I will be attending will focus on being trauma informed and how to better meet the needs of our   most at risk students.

·         Parent/Teacher conferences are coming October 22-23rd. State assessment results will be shared with our 4th-5th grade students from last spring.

 

 

 

 

 

 

9.         BOE REPORTS

            Member Jarrod Bartlett attended the September Special Education meeting and forwarded his report to             President Kampling.  The Special Ed has been working on reviewing sections of their BOE Policies and             updating them.  The next section they will review is the Crisis Plan.  He also reported that they would be             happy to attend our district’s BOE meetings of ever requested.

 

10.        EXECUTIVE SESSION

            At 7:35 pm Brandt Ditgen moved, seconded by Jason Gregory, for the Board to enter into executive             session for the purpose of discussing personal matters of non-elected personnel exception under             *KOMA to protect the privacy interests of the individual(s) to be discussed, except that any such person    shall have the right to a public hearing if requested by that person because if these matters were          discussed in open session it might invade the privacy of those discussed and to protect the privacy rights of an employee who is identifiable and that the Board return to open session in this room at        7:45 pm.  Motion carried   6-0    (Present were the BOE members and the Superintendent)

 

The Board resumed open session at 7:45 pm.

 

            At 7:45 pm Brandt Ditgen moved, seconded by Jason Gregory, for the Board to enter into executive             session for the purpose of discussing matters relating to actions adversely or favorably affecting a             person as a student under *KOMA, except that any such person shall have the right to a public hearing     if requested by that person because if this matter were discussed in open session it might invade the           privacy of those discussed to protect the privacy rights of a student who is identifiable and that the   Board return to open session in          this room at 8:45 pm.  Motion carried   6-0    (Present were the BOE        members, the Superintendent and CES Principal)

 

The Board resumed open session at 8:45 pm.

 

            *KOMA – Kansas Open Meetings Act

 

11.        APPROVAL OF JOB TRANSFER

            It was moved by Julie Peintner and seconded by Brandt Ditgen to approve the transfer of Shelly   Webster from CES Night Custodian to CHS Cook as of October 11, 2018.  Motion carried    6-0

 

12.        ADJOURNMENT

            President Marcia Kampling adjourned the meeting at 8:45 pm.

 

 

 

 

 

 

 

 

 

___________________________________________                  ________________________________

Marcia Kampling, Board President                                              Dawn M Hampel, Board Clerk

 

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