July 13 2015 Minutes

CHENEY USD #268

BOARD OF EDUCATION MEETING

CHS Library

Monday, July 13, 2015

7:00 pm Regular Meeting

 

Minutes

 

 

1.         CALL MEETING TO ORDER

President Jason Gregory called the meeting to order at 7:02 pm.  Members present were Jarrod Bartlett, Van Dewey, Brandt Ditgen, Marcia Kampling, Rusty Slusser and Matt Voth.  Also present were David Grover, Superintendent; Greg Rosenhagen, CHS Principal; Amy Wallace, CMS Principal; Sherri Conrad, CES Principal; Todd Hague, Activities Director; Jodi Grover, CCR Director and Dawn Hampel, Board Clerk.

           

2.         PUBLIC FORUM

            Pastor Joseph Seifert, of St. Paul’s Lutheran Church, introduced himself to the Board and           requested that they consider allowing the St. Paul’s students to participate in sports with the             public school students.

 

3.         ELECTION OF BOARD PRESIDENT AND VICE-PRESIDENT

Brandt Ditgen nominated Jason Gregory for Board president seconded by Matt Voth.  Motion carried  7-0

 

Van Dewey nominated Marcia Kampling for Board Vice-president seconded by Jarrod Bartlett.  Motion carried  7-0

 

4.         APPROVAL OR REVISION OF AGENDA

            It was moved by Brandt Ditgen and seconded by Matt Voth to approve the agenda as    presented.  Motion carried   7-0

 

5.         APPROVAL OF CONSENT AGENDA

            It was moved by Marcia Kampling and seconded by Brandt Ditgen to approve the consent          agenda as presented.  Motion carried   7-0

·         Minutes of June 8, 2015 Regular Meeting

·         Minutes of June 30, 2015 Special Meeting

·         Payment of bills

·         Payment of Bond bills

·         Out-of-District Student Applications

·         Administrative and Board Appointments for 2015-16

·         Approval of Organizational Appointments and Resolutions for 2015-16

·         Out-of-District Student Applications

             

            Administrative and Board Appointments for 2015-16:

·         Board Clerk:                              Dawn Hampel

·         Deputy Clerk:                            Kelly Walters

·         Board Treasurer:                                    Carolyn Riedel

·         KPERS Agent:                          Dawn Hampel

·         Food Service Representative:    Carolyn Riedel

·         Determining Official for Free / Reduced Price Meal Applications:   Carolyn Riedel

·         Hearing Officer for Free / Reduced Price Meal Applications:          David Grover

·         Authorized Representative for Federal Programs:    David Grover

·         Title 9 Compliance Officer:         Greg Rosenhagen

·         Section 504 Compliance Officer:  Amy Wallace

·         Hearing Officer for Suspension / Expulsion:  David Grover

·         CES Attendance Officer:                      Sherri Conrad

·         CMS Attendance Officer:                       Amy Wallace

·         CHS Attendance Officer:                       Greg Rosenhagen

·         Attorney:           Dennis Shay – Smith, Shay, Farmer and Wetta

·         District Freedom of Information Officer: David Grover

·         Kansas Governmental Relations Network:   Jason Gregory

·         Special Education Cooperative Board Representative:    Marcia Kampling

 

Organizational Appointments and Resolutions for 2015-16:

·         Designation of Official Depository:                    Citizens State Bank

·         Designation of Official Newspaper for Publication:      Times Sentinel

·         Authorization of Clerk and Superintendent to deposit district funds

·         Adopt 1,116 hour calendar and designate inclement weather make-up days as the first 5 days of school

·         Resolution requesting waiver of requirements for Generally Accepted Accounting Procedures for fiscal year ending June 30, 2016

·         Resolution authorizing school activity expenditures

·         Resolution authorizing Petty Cash Funds

·         Resolution establishing Regular BOE Meeting dates, times, and location

·         Resolution authorizing participation on Title I and Title VI

·         Resolution of Early Payment Request Practice

·         Resolution to rescind policy statements of previous year

·         Resolution authorizing destruction of records

·         Resolution establishing Board Home Rule

·         Approve continued participation in the National School Meal Programs (breakfast, lunch and Special milk) for the 2015-16 school year

·         Approve Bonds for school District Officials

David Grover, Superintendent                            $50,000

            Dawn Hampel, Board Clerk                                $50,000

            Carolyn Riedel, Treasurer                                   $50,000

            Kelly Walters, Deputy Clerk                                $50,000

 

6.         DLR / COONROD & ASSOCIATES REPORT

            Kevin Greischar of DLR Group updated the Board on the budget portion of the construction        project.

            Brad Rice from Coonrod & Associates updated the Board regarding the planning, ordering,         construction and deadlines for the projects.

 

7.         STRETEGIC PLAN UPDATE

            Amy Wallace reviewed the Strategic Plan progress with the Board.

 

8.         APPROVAL OF MILK BIDS

            It was moved by Van Dewey and seconded by Matt Voth to accept the milk bid from F & A Food            Sales Inc. for the 2015-16 school year.  Motion carried   7-0

 

9.         KASB POLICY UPDATES

            It was moved by Jarrod Bartlett and seconded by Rusty Slusser to approve implementing the      following KASB policy updates:             Motion carried  7-0

 

            EDAA               School Vehicles

            GAAB               Complaints of Discrimination

            GAAC               Sexual Harassment for Staff

            GAACA             Racial and Disability Harassment for Staff

            GAAF               Emergency Safety Intervention

            GAOE               Worker’s Compensation

            JCDBB             Weapons

            JCE                  Complaints for Students

            JGEC               Sexual Harassment for Students

            JGECA             Racial and Disability Harassment for Students

            KGD                 Disruptive Acts at School or School Activities

            KN                    Complaints Process

 

10.        ESTABLISH SPECIAL MEETING DATE TO APPROVE BUDGET FOR PUBLICATION

It was moved by Marcia Kampling and seconded by Van Dewey to hold a Special Meeting on                    Monday, July 27, 2015 at 6:00 pm to approve the budget for publication.  Motion carried  7-0

 

            It was moved by Marcia Kampling and seconded by Jarrod Bartlett to hold the Budget Hearing at            6:45 pm on August 10, 2015 prior to the regular Board meeting.  Motion carried  7-0

 

11.        ADOPTION OF CES HANDBOOK

            CES Principal Sherri Conrad presented to the Board her changes for the 2015-16 Student            Handbook.  It was moved by Rusty Slusser and seconded by Jarrod Bartlett to approve the 2015-   16 CES Student Handbook.  Motion carried   7-0

 

12.        ADMINISTRATIVE REPORTS

            Superintendent’s Report:

·         Gave the latest information regarding the state budget

 

            CHS Principal’s Report:

·         Gave information regarding the schools Classification Study Committee

 

            CMS Principal’s Report:

·         Evaluating the new facilities weightings for the new classrooms

·         CMS construction update

 

            CES Principal’s Report:

·         CES construction update

·         Responsibility Sponsored Discipline seminar

·         Class schedules are done

           

13.        BOE REPORTS

·         Discussed the athletic participation request from St. Paul’s

·         Discussed issues regarding possible delays in the construction projects

·         update on the documentation regarding the ball diamond complex and lot splits

           

            Marcia Kampling reported on the Special Education Coop meeting and the personnel changes     and resignations they are having.

 

14.        EXECUTIVE SESSION

At 9:40 pm it was moved by Rusty Slusser and seconded by Van Dewey that the Board enter executive session to discuss personal matters of non-elected personnel to protect the privacy interests of the individual(s) to be discussed because if this matter were discussed in open session it might invade the privacy of those discussed and to discuss negotiations in order to protect the public interest in negotiating a fair and equitable contract that the Board return to open session in this room at 10:40 pm.  Motion carried    7-0     (Present were BOE members and the Superintendent)

           

            The Board resumed open session at 10:40 pm.

 

 

 

 

15.        APPROVAL OF JOB OFFERINGS / RETIREMENTS / RESIGNATIONS

 

            It was moved by Matt Voth and seconded by Marcia Kampling to approve the following resignation and hiring’s:  Motion carried  7-0       

 

            Retirement of Randy Weber as CMS Teacher and Coach

 

            Hiring of:

            Chandra Robertson – CMS Asst VB Coach

            Kevin Eastman – CHS Asst Baseball Coach

 

16.        ADJOURNMENT

            President Jason Gregory adjourned the meeting at 10:45 pm.

 

 

 

 

 

______________________________________                  __________________________________

Jason Gregory, Board President                                                Dawn M Hampel, Board Clerk

Comments