Oct. 6, 2014 Joint Meeting

CHENEY USD #268

BOARD OF EDUCATION MEETING

CHS Library

Monday, October 6, 2014

7:00 pm Special Joint Meeting

USD 268 – City of Cheney – Cheney Recreation

Minutes

 

 

1.         CALL MEETING TO ORDER

Cheney USD 268 President Jason Gregory called the meeting to order at 7:01 pm.  Members present were Jarrod Bartlett, Van Dewey, Brandt Ditgen, Marcia Kampling, Rusty Slusser and Matt Voth.  Also present for USD 268 were David Grover, Superintendent; Greg Rosenhagen, CHS Principal; Todd Hague, Activities Director and Dawn Hampel, Board Clerk.

 

From the City of Cheney members present were Linda Ball, Mayor; Randy Oliver, City Administrator; members Jeff Albers, Greg Kampling, Carl Koster, Judy Lehner and Phillip Mize.

 

From Cheney Recreation Commission were Brent Peintner, Director; members Jeff Grace and Andy Riggs.

           

 

2.         WELCOME AND INTRODUCTIONS

President Gregory welcomed the City and Recreation Boards and thanked them for coming.  All attending members introduced themselves and indicated the Board in which they were a member.

 

 

3.         OVERVIEW OF SCHOOL BOND PROJECTS

Presenter Superintendent David Grover

                        A.  Brief Overview – historical analysis, show scope, priority of projects

                        B.  Timeline for Design and Construction Schedules

 

Superintendent Grover gave an overview of the bond project process in which the Board took from exploration and discovery phase to development and design and eventually implementation.

 

During the exploration and discovery phase the Board enlisted the help of Patron Insight for the community survey and then created focus groups from the community for input and prioritization.  

 

During the development and design phase the Board enlisted help from the architectural firm DLR Group from Overland Park, Kansas who with the direction of the USD Board, assisted in the planning and prioritizes of the projects.

 

Superintendent Grover then presented from DLR Group a timeline of all of the projects from the Bond referendum to move in ready.  This time line spans from January 2014 through August 2016.

 

 

4.         BALL FIELD COMPLEX PRESENTATION OF PROPOSED PLAN FOR USD 268

Presenter BOE President Jason Gregory

                        A.  Present proposed plan on site owned by CRC and agreed to be donated to the project

                        B.   Discuss partnership agreement with the City, REC and District

C.  Present DLR Group’s recommendation for earthwork.  District’s willingness to plan for the future for a District and Community asset.

 

President Gregory reviewed the steps that were taken regarding the inclusion of a baseball complex in the bond projects.  The community and students have approached the Board for several years regarding a baseball program within the school district.  Space was always an issue as baseball requires a much larger field than does the softball field.  The Sedgwick County Fairgrounds was never an option for a baseball program.

 

 

5.         PROPOSED ADDITIONAL BALL FIELDS

            Presenter City Administrator Randy Oliver

                        A.  Discussion about proposed plan for additional ball fields

 

City Administrator Randy Oliver communicated to the group that the City has been exploring the option to purchase the adjacent property to the south of the property that Cheney Recreation already owns.  The City is willing to purchase this land (approximately 23-25 acres) if the District would be willing to move their baseball diamonds to it.  The City is also willing to establish the water and sewer infrastructure as well as parking areas for this new area.  With the relocation of the USD fields, Councilman Jeff Albers discussed the potential for future development on the property that would then be available.

 

 

6.         CHENEY RECREATION COMMISSION EXPECTATIONS

            Presenter REC Director Brent Peintner and REC Board

 

Recreation Director Brent Peintner was open to any plans the City and USD develop.  He stated that he would like to see a District / City Master Plan for future growth.  He also indicated that the Recreation Commission is willing to participate in any development.

 

 

7.         GENERAL DISCUSSION

                        A. Planning/Design/Coordination

                        B.  Initial Construction Contributions – Who, what, how much?

                        C.  Ongoing Maintenance Responsibilities – Operations

 

 

The school district is willing to be involved in a Master Baseball Plan for expansion of the complex at a future date.  Their main concern is the initial cost to the district as well as ongoing maintenance / mowing costs throughout the year.  This being the difference between the initial 13 acres of the north property from the Recreation Commission and the additional 23-25 acres from

the City.

 

It was moved by Jason Gregory and seconded by Jarrod Bartlett to accept the City’s offer to purchase the land at the northwest corner of McArthur and Main and assist with forming a Master Plan with the City of Cheney and Cheney Recreation Commission contingent on cost of construction.  Also that land ownership will be determined as well as a maintenance agreement at a future date.  Motion carried  7-0

 

 

8.         EXECUTIVE SESSION

At 8:40 pm it was moved by Brandt Ditgen and seconded by Rusty Slusser that the Board enter executive session to discuss confidential data relating to financial affairs of the District to protect the privacy rights of the District with regard to their financial affairs and that the Board return to open session in this room at 9:30 pm.   Motion carried   7-0      (Present were BOE members, Superintendent and the CHS Principal)

The Board resumed open session at 9:30 pm.

 

 

9.         MOTION TO ADJOURN

            President Jason Gregory adjourned the meeting at 9:31 pm.

 

 

 

 

 

 

 

 

 

____________________________________                     ______________________________________

Jason Gregory, Board President                                                Dawn M Hampel, Board Clerk

 

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